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== General == | == General == | ||
General information for doctoral students at the University of Helsinki at [https://guide.student.helsinki.fi/en#doctoral_candidates https://guide.student.helsinki.fi/en#doctoral_candidates] | |||
=== | ===What's my title?=== | ||
Since early 2022, you are officially a ''Doctoral Researcher'' (fin. ''Väitöskirjatutkija''). | |||
When communicating with others, note that the term "graduate student" can refer to either a master's or a PhD student. The Finnish term "jatko-opiskelija" refers to only PhD students (or those working on their licensiate). As such, using the term "graduate student" can cause some confusion. Other common synonyms useful abroad are "''PhD candidate''" and "''PhD student''". | |||
===How many PhD students are there at the department?=== | ===How many PhD students are there at the department?=== | ||
On 16 July 2022, the computer science doctoral programme had 115 doctoral researchers. In 2016, 40.4 % of the students were from abroad and 22.4 % were women. | |||
===How many of them work at the department?=== | ===How many of them work at the department?=== | ||
There are no easily available stats, but the number tends to be higher than in e.g. humanities. | |||
== Organizations == | == Organizations == | ||
===What is HIIT | ===What is HIIT?=== | ||
"[http://hiit.fi/abouthiit Helsinki Institute for Information Technology (HIIT)] is a joint research institute of Aalto University and the University of Helsinki for basic and applied research on information technology." | "[http://hiit.fi/abouthiit Helsinki Institute for Information Technology (HIIT)] is a joint research institute of Aalto University and the University of Helsinki for basic and applied research on information technology." | ||
| Rivi 21: | Rivi 23: | ||
The [http://fcai.fi/ Finnish Center for Artificial Intelligence (FCAI)] is a joint venture by the University of Helsinki and Aalto University to work "towards the next generation of AI that is interactive, dependable, and data-efficient". | The [http://fcai.fi/ Finnish Center for Artificial Intelligence (FCAI)] is a joint venture by the University of Helsinki and Aalto University to work "towards the next generation of AI that is interactive, dependable, and data-efficient". | ||
You are likely a member if you are employed by an FCAI project. | |||
=== What is HiData?=== | === What is HiData?=== | ||
Helsinki Centre for Data Science (HiData), aims to "create a world-class research and research-based education hub of data science in Helsinki, as a joint effort between the University of Helsinki and Aalto University." | Helsinki Centre for Data Science (HiData), aims to "create a world-class research and research-based education hub of data science in Helsinki, as a joint effort between the University of Helsinki and Aalto University." | ||
It is so | It is still rather new, so it's not too clear what it does in practice. | ||
=== What is HICT?=== | === What is HICT?=== | ||
The [http://www.hict.fi/ Helsinki Doctoral Education Network in Information and Communications Technology (HICT)] is a collaborative doctoral education network hosted jointly by Aalto University and the University of Helsinki | The [http://www.hict.fi/ Helsinki Doctoral Education Network in Information and Communications Technology (HICT)] is a collaborative doctoral education network hosted jointly by Aalto University and the University of Helsinki. The network serves as a collaboration platform for doctoral education. | ||
HICT published multiple yearly calls for paid PhD positions in both UH and Aalto. See http://www.hict.fi/admissions. | HICT published multiple yearly calls for paid PhD positions in both UH and Aalto. See http://www.hict.fi/admissions. | ||
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===What is HYY?=== | ===What is HYY?=== | ||
The [https://hyy.helsinki.fi/en Student Union of University of Helsinki (HYY)] targets itself at bachelor's and master's students. The only(?) real reason to join is to get the doctoral student card that grants you a discount at the Unicafe. | The [https://hyy.helsinki.fi/en Student Union of University of Helsinki (HYY)] targets itself at bachelor's and master's students. The only(?) real reason to join is to get the doctoral student card that grants you a (small) discount at the Unicafe. | ||
===Is it worth it to pay the annual HYY registration fee?=== | ===Is it worth it to pay the annual HYY registration fee?=== | ||
You save approximately an euro per lunch, so do some math based on that. | |||
===What is HYVÄT?=== | ===What is HYVÄT?=== | ||
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=== Are there any?=== | === Are there any?=== | ||
Unicafe has a small one, | Unicafe has a small one, Unisport has something as well. Otherwise you are largely out of luck. If you have a physical student card, some outside places will give you the student discount if you just show the card and say something along the lines of "do you give a discount for this?" without explaining that you are a doctoral researcher. | ||
== Studies == | == Studies == | ||
| Rivi 61: | Rivi 63: | ||
https://www.helsinki.fi/en/research/degree-structure-in-the-docs-programme | https://www.helsinki.fi/en/research/degree-structure-in-the-docs-programme | ||
The mandatory studies consists of a doctoral thesis, 30 ECTS credits worth of scientific studies and 10 credits worth of transferrable skills. | |||
=== What are "scientific studies"?=== | === What are "scientific studies"?=== | ||
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1. A new student presentation (5 minutes; who you are and what is the topic of your PhD studies) | 1. A new student presentation (5 minutes; who you are and what is the topic of your PhD studies) | ||
2. 2nd year presentation (20-30 minutes; current status of your doctoral studies, your topic and what kind results you have got this far, your study process this far) | 2. A 2nd year presentation (20-30 minutes; current status of your doctoral studies, your topic and what kind results you have got this far, your study process this far) | ||
3. scientific presentation (20-30 minutes; description of some of your research work) | 3. A scientific presentation (20-30 minutes; description of some of your research work) | ||
Note that it's somewhat standard to give the "second year" presentation sometime in the third or fourth year, as you start thinking about graduating. | |||
=== What are "transferrable skills"=== | === What are "transferrable skills"=== | ||
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Courses directly or strongly un-directly related to your research. Math and statistics are also probably okay. | Courses directly or strongly un-directly related to your research. Math and statistics are also probably okay. | ||
===There is a course called XX from YY department? Can I take it? Can it be included in to my Ph.D. | ===There is a course called XX from YY department? Can I take it? Can it be included in to my Ph.D. studies?=== | ||
Whatever you supervisor says is OK, is OK. Check first. | Whatever you supervisor says is OK, is OK. Check first. | ||
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Courses in scientific writing and advanced English are probably okay. | Courses in scientific writing and advanced English are probably okay. | ||
===I have already 7 credits in | ===I have already 7 credits in transferable skills. I’d like to take a course that is worth 5 credits? Do I lose 2 credits?=== | ||
Effectively, yes. However, some courses may be shifted between the two categories. | Effectively, yes. However, some courses may be shifted between the two categories. | ||
===How do I get my PhD?=== | ===How do I get my PhD?=== | ||
https://www.helsinki.fi/en/faculty-of-science/research/doctoral-education/phd-thesis | * https://www.helsinki.fi/en/faculty-of-science/research/doctoral-education/phd-thesis | ||
https://www.helsinki.fi/en/research/graduation-process-in-the-docs-programme | * https://www.helsinki.fi/en/research/graduation-process-in-the-docs-programme | ||
===What are the Licensiate studies?=== | ===What are the Licensiate studies?=== | ||
The same, but with a shorter thesis. | The same, but with a shorter thesis. You probably shouldn't concern yourself with it, unless you feel like dropping out or taking an extended leave. | ||
===How does the Finnish postgraduate studies compare with those of the US, UK, Germany, and France?=== | ===How does the Finnish postgraduate studies compare with those of the US, UK, Germany, and France?=== | ||
| Rivi 108: | Rivi 112: | ||
===What is an article-based dissertation?=== | ===What is an article-based dissertation?=== | ||
Its maybe 3 to 5 (usually 4 to 6) peer-reviewed and high quality scientific articles accompanied by summarizing report of typically a maximum of 50 pages. | Its maybe 3 to 5 (usually 4 to 6) peer-reviewed and high quality scientific articles accompanied by summarizing report of typically a maximum of 50 pages. | ||
NB: The introductions have a tendency of going way over 50 pages. There is ongoing discussion at the department about enforcing the length limits more strictly. Talk to your supervisor. | |||
===Should I do a monograph or an article-based dissertation?=== | ===Should I do a monograph or an article-based dissertation?=== | ||
| Rivi 116: | Rivi 122: | ||
Yes. Possible grades are Fail, Pass and Pass with Distinction. | Yes. Possible grades are Fail, Pass and Pass with Distinction. | ||
See | See https://www.helsinki.fi/en/faculty-of-science/approval-and-grading-of-the-dissertation. | ||
==Licensiate (Ph.Lic.)== | ==Licensiate (Ph.Lic.)== | ||
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=== What is a Licensiate ? === | === What is a Licensiate ? === | ||
It's a degree between MSc and PhD that you get if you complete all the PhD coursework and then do a Licensiate thesis. The length is not specified but is maybe half of a PhD thesis. | It's a degree between MSc and PhD that you get if you complete all the PhD coursework and then do a Licensiate thesis. The length is not specified but is maybe half of a PhD thesis. | ||
===Any good reasons to go for the Ph.Lic. degree?=== | ===Any good reasons to go for the Ph.Lic. degree?=== | ||
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===It says in the study guide that getting Ph.Lic. takes 2 years. However, the PhD student seminar takes three years and is mandatory. What gives?=== | ===It says in the study guide that getting Ph.Lic. takes 2 years. However, the PhD student seminar takes three years and is mandatory. What gives?=== | ||
The seminar is negotiable, if you finish your licentiate in 2 years, you can also do the seminar in 2. | The seminar is negotiable, if you finish your licentiate in 2 years, you can also do the seminar in 2. | ||
==Taking time off== | ==Taking time off== | ||
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===I’m taking my maternity/paternity leave, any words of advice?=== | ===I’m taking my maternity/paternity leave, any words of advice?=== | ||
Talk with your advisor. | |||
==Posters and presentations== | ==Posters and presentations== | ||
===I need a poster. How to make one and where to print it?=== | ===I need a poster. How to make one and where to print it?=== | ||
You can get templates (PowerPoint and inDesign) from [https://unimaterialbank.unigrafia.fi UniMaterialBank]. Access either from the University network or via the [https://www.vpn.helsinki.fi browser-based VPN]. | You can get templates (PowerPoint and inDesign) from [https://unimaterialbank.unigrafia.fi UniMaterialBank]. Access either from the University network or via the [https://www.vpn.helsinki.fi browser-based VPN]. | ||
Printing can be done either yourself (Max A3 sheets, so for larger posters you need to tape them together yourself) or via | Printing can be done either yourself (Max A3 sheets, so for larger posters you need to tape them together yourself) or via PunaMusta (which took over from Unigrafia in 2022). Contact PunaMusta by email at asiakaspalvelu.vantaa@punamusta.com. | ||
===I need to give a presentation, where is the template?=== | ===I need to give a presentation, where is the template?=== | ||
An official powerpoint template can be obtained from [https://unimaterialbank.unigrafia.fi UniMaterialBank]. | An official powerpoint template can be obtained from [https://unimaterialbank.unigrafia.fi UniMaterialBank]. | ||
===Any beamer templates for LaTeX users?=== | ===Any beamer templates for LaTeX users?=== | ||
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Yes and no. | Yes and no. | ||
"All grants awarded by the University in 2010 are taxfree as long as the | |||
total of grants received from private or public corporations (after | total of grants received from private or public corporations (after | ||
expenses) does not exceed the annual artists’ state grant, which in 2009 | expenses) does not exceed the annual artists’ state grant, which in 2009 | ||
| Rivi 179: | Rivi 181: | ||
The University does not withhold tax on the grants awarded, but they will | The University does not withhold tax on the grants awarded, but they will | ||
be reported to the Tax Office. It is advisable that the grant recipient | be reported to the Tax Office. It is advisable that the grant recipient | ||
contact the Tax Office in order to provide for any additional tax. | contact the Tax Office in order to provide for any additional tax." | ||
===I have a mathematical question, to whom to turn to?=== | ===I have a mathematical question, to whom to turn to?=== | ||
Ask your professor, he might know someone. | |||
===I have a statistical question, to whom to turn to?=== | ===I have a statistical question, to whom to turn to?=== | ||
Ask your professor, he might know someone. | |||
===I need to translate something to / from language XX, who can help? === | ===I need to translate something to / from language XX, who can help? === | ||
| Rivi 203: | Rivi 205: | ||
For the staff (including doctoral students) it provides a platform for reporting your publications (mandatory) and concurrently acts as an academic CV. | For the staff (including doctoral students) it provides a platform for reporting your publications (mandatory) and concurrently acts as an academic CV. | ||
Login to TUHAT from here: http://tuhat | Login to TUHAT from here: http://tuhat.helsinki.fi/ | ||
===Can I publish my work on my home page? Even the copyrighted conference papers?=== | ===Can I publish my work on my home page? Even the copyrighted conference papers?=== | ||
| Rivi 215: | Rivi 217: | ||
===What is the annual workload?=== | ===What is the annual workload?=== | ||
1624 hours. | Check your contract; the annual workload has varied between 1600 and 1624 hours. | ||
===What are the daily working hours?=== | ===What are the daily working hours?=== | ||
No such thing | No such thing. You are allowed to distribute your work over the whole year as you see fit. It's, however, a good idea to discuss this with your research group. Most people come in around 10am and leave around 6pm. | ||
NB: Outside funding might require that working hours are tracked, in which case you probably need to report a "normal" working day for each week day. Ask your professor for help. | |||
===Can work from Monday to Thursday 9 hours and take the Friday off?=== | ===Can work from Monday to Thursday 9 hours and take the Friday off?=== | ||
Yes. But note that meetings etc. will still apply. If you work for a project funded by a third party, you might need to divide the hours equally between the days | Yes. But note that meetings etc. will still apply. If you work for a project funded by a third party, you might need to divide the hours equally between the days for reporting purposes. | ||
===Can I work at home?=== | ===Can I work at home?=== | ||
| Rivi 229: | Rivi 231: | ||
===Are there other duties outside of research?=== | ===Are there other duties outside of research?=== | ||
You should generate | You should generate an annual plan of how to divide your workload with your professor. Usually some time is allocated for teaching, as many contracts have language like "5% of work time is to be spent on teaching". The plan is tentative and may become wrong, but you should plan it as thoroughly as you can. | ||
===Do I report my hours?=== | ===Do I report my hours?=== | ||
Yes, in | Yes, in SAP. Ask your professor and/or the HR for help. | ||
===What if I work overtime?=== | ===What if I work overtime?=== | ||
No such thing. Your contract says | No such thing. Your contract says X hours so that's what you'll get paid for. It's your responsibility to take time off. Reporting over 7.25 hours per day in SAP might cause problems with outside funding, so check with your professor. | ||
===What is SoleTM?=== | ===What is SoleTM?=== | ||
Sole | Sole was an bureaucratic tool implemented for the sole purpose of satisfying our funders. It has been replaced by SAPHR. | ||
==What is SAP HR?=== | |||
See above. | |||
===I work for projects A, B, and C and get funding from X, Y. How to input my hours?=== | ===I work for projects A, B, and C and get funding from X, Y. How to input my hours?=== | ||
| Rivi 246: | Rivi 249: | ||
===I’m feeling ill what should I do?=== | ===I’m feeling ill what should I do?=== | ||
Call in sick by emailing your supervisor. Consider booking an appointment with occupational health services (nurse or doctor). You can take up to | Call in sick by emailing your supervisor. Consider booking an appointment with occupational health services (nurse or doctor). You can take up to five days of sick leave without seeing a doctor or a nurse. But it's a smart move to get checked up, since the university is paying. | ||
See https://flamma.helsinki.fi/en/HY055768 for more instructions. | See https://flamma.helsinki.fi/en/HY055768 for more instructions. | ||
===I planning to take holidays, how to proceed?=== | ===I planning to take holidays, how to proceed?=== | ||
Agree about your holidays with your professor or administrator. In practice, you might not need to do anything, if | Agree about your holidays with your professor or administrator. In practice, you might not need to do anything, if you are on the 1624. | ||
===I work for a project funded by a third party, does the same apply to me as well?=== | ===I work for a project funded by a third party, does the same apply to me as well?=== | ||
Largely, yes. There's some weird stuff regarding how the reporting of the | Largely, yes. There's some weird stuff regarding how the reporting of the vacation days. | ||
===So, if when I wake up I see that the sun is shining and the birds are singing, can I just “call an audible” and take the day off?=== | ===So, if when I wake up I see that the sun is shining and the birds are singing, can I just “call an audible” and take the day off?=== | ||
| Rivi 260: | Rivi 263: | ||
This is the University. The responsibility is yours. That being said, you'll probably be working on Saturdays just for the joy of getting your PhD eventually. | This is the University. The responsibility is yours. That being said, you'll probably be working on Saturdays just for the joy of getting your PhD eventually. | ||
=== | ===How is the salary determined?=== | ||
On a two-scale table. | |||
One axis is about how demanding your work is. Expect to start on demand level 2, with a bump to level 3 when you are half-way done and a second bump to level 4 when you are approximately a year from graduating. | |||
The second axis is about your personal performance. You will probably have performance level of ~30 %. Nobody knows how this is calculated, and it likely goes down whenever the demand level increases. | |||
===What are the salaries for doctoral students in the US, UK, Germany, or France?=== | ===What are the salaries for doctoral students in the US, UK, Germany, or France?=== | ||
| Rivi 295: | Rivi 291: | ||
The office of associate professor will be based on two fixed-term contracts. The first contract will be made for 2-5 years. Associate professors who have carried out their duties successfully will be offered another contract for 3-5 years more. After the second period is over, the employee may gain a permanent professorship. This will be decided by a team of at least five professors appointed by the dean, which will be in charge of recruitment and assessment of the career development of the selected associate professor.” | The office of associate professor will be based on two fixed-term contracts. The first contract will be made for 2-5 years. Associate professors who have carried out their duties successfully will be offered another contract for 3-5 years more. After the second period is over, the employee may gain a permanent professorship. This will be decided by a team of at least five professors appointed by the dean, which will be in charge of recruitment and assessment of the career development of the selected associate professor.” | ||
===Am I a part of a union? If so, who is my trustee?=== | ===Am I a part of a union? If so, who is my trustee?=== | ||