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→Will my dissertation be scored? On what scale?
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== General == | == General == | ||
General information for doctoral students at the University of Helsinki at [https://guide.student.helsinki.fi/en#doctoral_candidates https://guide.student.helsinki.fi/en#doctoral_candidates] | General information for doctoral students at the University of Helsinki at [https://guide.student.helsinki.fi/en#doctoral_candidates https://guide.student.helsinki.fi/en#doctoral_candidates] | ||
===What's my title?=== | ===What's my title?=== | ||
As of 2022, you are a ''Doctoral Researcher'' (fin. ''Väitöskirjatutkija''). | |||
When communicating with others, note that the term "graduate student" can refer to either a master's or a PhD student. The Finnish term "jatko-opiskelija" refers to only PhD students (or those working on their licensiate). As such, using the term "graduate student" can cause some confusion. Other common synonyms useful abroad are "''PhD candidate''" and "''PhD student''". | When communicating with others, note that the term "graduate student" can refer to either a master's or a PhD student. The Finnish term "jatko-opiskelija" refers to only PhD students (or those working on their licensiate). As such, using the term "graduate student" can cause some confusion. Other common synonyms useful abroad are "''PhD candidate''" and "''PhD student''". | ||
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===How many of them work at the department?=== | ===How many of them work at the department?=== | ||
There are no easily available stats, but the number | There are no easily available recent stats, but the number is significantly higher than at most other departments (esp. humanities). | ||
== Organizations == | == Organizations == | ||
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=== Are there any?=== | === Are there any?=== | ||
Unicafe has a small one | Unicafe has a small one (about 1 eur off the staff price). Unisport has something as well. Otherwise you are largely out of luck. If you have a physical student card, some outside places will give you the student discount if you just show the card and say something along the lines of "do you give a discount for this?" without explaining that you are a doctoral researcher. | ||
== Studies == | == Studies == | ||
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=== What are "scientific studies"?=== | === What are "scientific studies"?=== | ||
Everyone needs to take a course on research ethics (1-2 cr), complete a personal study plan (0 cr) and participate in the PhD seminar (3-5 cr). The rest of the 30 cr of scientific studies are basically "whatever that your advisor believes is useful for you" | Everyone needs to take a course on research ethics (1-2 cr), complete a personal study plan (0 cr) and participate in the PhD seminar (3-5 cr). The rest of the 30 cr of scientific studies are basically "whatever that your advisor believes is useful for you". The only caveat is that if you take courses from your own department, studies not listed as "Advanced Studies" ''really'' need to be discussed in advance with the supervisor. | ||
=== What is the PhD seminar?=== | === What is the PhD seminar?=== | ||
The seminar meets on average twice per term and you are expected to attend at least 75% of the meetings over three years. You are also expected to give out a few presentations: | The seminar meets on average twice per term and you are expected to attend at least 75% of the meetings over three years. You are also expected to give out a few presentations: | ||
# A new student presentation (5 minutes; who you are and what is the topic of your PhD studies) | |||
# A 2nd year presentation (20-30 minutes; current status of your doctoral studies, your topic and what kind results you have got this far, your study process this far) | |||
# A scientific presentation (20-30 minutes; description of some of your research work) | |||
Note that it's somewhat standard to give the "second year" presentation sometime in the third or fourth year, as you start thinking about graduating. | Note that it's somewhat standard to give the "second year" presentation sometime in the third or fourth year, as you start thinking about graduating. | ||
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===How do I get my PhD?=== | ===How do I get my PhD?=== | ||
Pirjo Moen, the department research coordinator, has a long document detailing all the steps. Guidance is also available online: | |||
* https://www.helsinki.fi/en/faculty-of-science/research/doctoral-education/phd-thesis | * https://www.helsinki.fi/en/faculty-of-science/research/doctoral-education/phd-thesis | ||
* https://www.helsinki.fi/en/research/graduation-process-in-the-docs-programme | * https://www.helsinki.fi/en/research/graduation-process-in-the-docs-programme | ||
Note that the process is rather long: your thesis must be discussed in two separate faculty council meetings before the defense, with up to two months between them. The printing process also takes a long time, an must be completely well in advance, to ensure the thesis is publicly displayed for more than 5 ''full working days'' before the defense. | |||
'''Make yourself a schedule of the various deadlines well in advance''', and take not of any holidays that might disrupt the schedule: many of the deadlines are expressed as "working days before defense" rather than as normal days. | |||
===What are the Licensiate studies?=== | ===What are the Licensiate studies?=== | ||
The same, but with a shorter thesis. You probably shouldn't concern yourself with it, unless you feel like dropping out or taking an extended leave. | The same as a phd, but with a shorter thesis. You probably shouldn't concern yourself with it, unless you feel like dropping out or taking an extended leave. | ||
===How does the Finnish postgraduate studies compare with those of the US, UK, Germany, and France?=== | ===How does the Finnish postgraduate studies compare with those of the US, UK, Germany, and France?=== | ||
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===Will my dissertation be scored? On what scale?=== | ===Will my dissertation be scored? On what scale?=== | ||
Yes. Possible grades are Fail, Pass and Pass with Distinction. | Yes. Possible grades are Fail, Pass and Pass with Distinction. Expect a "Pass". | ||
See https://www.helsinki.fi/en/faculty-of-science/approval-and-grading-of-the-dissertation. | See https://www.helsinki.fi/en/faculty-of-science/approval-and-grading-of-the-dissertation. | ||
==Licensiate (Ph.Lic.)== | ==Licensiate (Ph.Lic.)== | ||
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===Any good reasons to go for the Ph.Lic. degree?=== | ===Any good reasons to go for the Ph.Lic. degree?=== | ||
Not everyone makes PhD, so the licentiate degree is at least above a Master. | Not everyone makes it to the PhD, so the licentiate degree is at least above a Master. | ||
===It says in the study guide that getting Ph.Lic. takes 2 years. However, the PhD student seminar takes three years and is mandatory. What gives?=== | ===It says in the study guide that getting Ph.Lic. takes 2 years. However, the PhD student seminar takes three years and is mandatory. What gives?=== | ||
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===I need a poster. How to make one and where to print it?=== | ===I need a poster. How to make one and where to print it?=== | ||
You can get templates (PowerPoint and inDesign) from [https:// | You can get templates (PowerPoint and inDesign) from [https://uni.materialbank.net/ UniMaterialBank]. Access either from the University network or via the [https://www.vpn.helsinki.fi browser-based VPN]. Yes, the website is weird and slow for everyone. | ||
Printing can be done either yourself (Max A3 sheets, so for larger posters you need to tape them together yourself) or via PunaMusta (which took over from Unigrafia in 2022). Contact PunaMusta by email at asiakaspalvelu.vantaa@punamusta.com. | Printing can be done either yourself (Max A3 sheets, so for larger posters you need to tape them together yourself) or via PunaMusta (which took over from Unigrafia in 2022). Contact PunaMusta by email at asiakaspalvelu.vantaa@punamusta.com. | ||
===I need to give a presentation, where is the template?=== | ===I need to give a presentation, where is the template?=== | ||
An official powerpoint template can be obtained from [https:// | An official powerpoint template can be obtained from [https://uni.materialbank.net/ UniMaterialBank]. | ||
===Any beamer templates for LaTeX users?=== | ===Any beamer templates for LaTeX users?=== | ||
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===I need volunteers for my experiment, how to proceed?=== | ===I need volunteers for my experiment, how to proceed?=== | ||
Ask your professor for the proper way to proceed. | Ask your professor for the proper way to proceed. Remember to check ethics guidelines and seek an ethical review if necessary. | ||
===Where to get funding for my research?=== | ===Where to get funding for my research?=== | ||
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===I have a mathematical question, to whom to turn to?=== | ===I have a mathematical question, to whom to turn to?=== | ||
Ask your professor, he might know someone. | There is no department mathematician. Ask your professor, he might know someone. | ||
===I have a statistical question, to whom to turn to?=== | ===I have a statistical question, to whom to turn to?=== | ||
Ask your professor, he might know someone. | There is no department statistician. Ask your professor, he might know someone. | ||
===I need to translate something to / from language XX, who can help? === | ===I need to translate something to / from language XX, who can help? === | ||
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===What is TUHAT?=== | ===What is TUHAT?=== | ||
TUHAT has two purposes. For the university, it's an information gathering tool that is used to prepare for the yearly reports on what the university is doing. | TUHAT has two purposes. For the university, it's an information gathering tool that is used to prepare for the yearly reports on what the university is doing. This directly affects the funding received from the government, so please report your research. | ||
For the staff (including doctoral students) it provides a platform for reporting your publications (mandatory) and concurrently acts as an academic CV. | For the staff (including doctoral students) it provides a platform for reporting your publications (mandatory) and concurrently acts as an academic CV. | ||
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===What is the annual workload?=== | ===What is the annual workload?=== | ||
Check your contract; the annual workload has varied between 1600 and 1624 hours. | Check your contract and the collective bargaining agreement; the annual workload has varied between 1600 and 1624 hours. | ||
===What are the daily working hours?=== | ===What are the daily working hours?=== | ||
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===Can I work at home?=== | ===Can I work at home?=== | ||
It's unlikely anyone will object following 2020-22, but do consider where you are the most productive. | |||
===Are there other duties outside of research?=== | ===Are there other duties outside of research?=== | ||
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No such thing. Your contract says X hours so that's what you'll get paid for. It's your responsibility to take time off. Reporting over 7.25 hours per day in SAP might cause problems with outside funding, so check with your professor. | No such thing. Your contract says X hours so that's what you'll get paid for. It's your responsibility to take time off. Reporting over 7.25 hours per day in SAP might cause problems with outside funding, so check with your professor. | ||
===What | ===What was SoleTM?=== | ||
Sole was an bureaucratic tool implemented for the sole purpose of satisfying our funders. It has been replaced by | Sole was an bureaucratic tool implemented for the sole purpose of satisfying our funders. It has been replaced by SAP Fiori. | ||
===What is SAP Fiori?=== | |||
It's where you report (or more likely, confirm) your hours worked. | |||
===What is SAP HR?=== | ===What is SAP HR?=== | ||
It's a HR website for various smaller things, with the buttons to report sick leave and to quit your job conveniently next to each other. | |||
===I work for projects A, B, and C and get funding from X, Y. How to input my hours?=== | ===I work for projects A, B, and C and get funding from X, Y. How to input my hours?=== | ||
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===I planning to take holidays, how to proceed?=== | ===I planning to take holidays, how to proceed?=== | ||
Agree about your holidays with your professor or administrator. In practice, you might not need to do anything, | Agree about your holidays with your professor or administrator. In practice, you might not need to do anything, assuming you are working the yearly 1612 hours. | ||
===I work for a project funded by a third party, does the same apply to me as well?=== | ===I work for a project funded by a third party, does the same apply to me as well?=== | ||
Largely, | Largely yes, but reporting hours "worked" during the holiday is a bit different. Talk to your supervisor and/or the HR. | ||
===So, if when I wake up I see that the sun is shining and the birds are singing, can I just “call an audible” and take the day off?=== | ===So, if when I wake up I see that the sun is shining and the birds are singing, can I just “call an audible” and take the day off?=== | ||
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The second axis is about your personal performance. You will probably have performance level of ~30 %. Nobody knows how this is calculated, and it likely goes down whenever the demand level increases. | The second axis is about your personal performance. You will probably have performance level of ~30 %. Nobody knows how this is calculated, and it likely goes down whenever the demand level increases. | ||
===Does getting my Ph.Lic. degree affect my salary?=== | ===Does getting my Ph.Lic. degree affect my salary?=== | ||
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===Am I a part of a union? If so, who is my trustee?=== | ===Am I a part of a union? If so, who is my trustee?=== | ||
There are a few | There are a few unions you can join. See https://flamma.helsinki.fi/en/HY310657 for list of union representatives. | ||
== Teaching == | == Teaching == | ||
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===Do I have to teach?=== | ===Do I have to teach?=== | ||
In general, | In general, everyone paid by the university should have at least a 5% requirement for teaching, usually handled by assisting your professor on courses lectured by him/her. | ||
===What’s the thing with the 20 % or 5 % teaching responsibility?=== | ===What’s the thing with the 20 % or 5 % teaching responsibility?=== | ||
Depends on your contract. Some people enjoying a five-year tenure-ish contract may have as high as 20% teaching responsibility. It is unusual to have lower than 5% | Depends on your contract. Some people enjoying a five-year tenure-ish contract may have as high as 20% teaching responsibility. It is unusual to have lower than 5%. | ||
===So, do I get paid extra if my teaching percentage goes over 5 or 20?=== | ===So, do I get paid extra if my teaching percentage goes over 5 or 20?=== | ||
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===I’m not Finnish, to which countries I need to apply for visa?=== | ===I’m not Finnish, to which countries I need to apply for visa?=== | ||
See above. The rules are many and they change. Note that | See above. The rules are many and they change. Note that you may not be able to get the visa from Finland. | ||
===Do I need a vaccination, and if so, from where to get one?=== | ===Do I need a vaccination, and if so, from where to get one?=== | ||
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===How do I book the flights, hotels etc?=== | ===How do I book the flights, hotels etc?=== | ||
Through CWT. Booking the flights yourself applies only if your travelling on a travel grant awarded by the event, i.e., somebody '''else''' than | Through CWT. Booking the flights yourself applies only if your travelling on a travel grant awarded by the event, i.e., somebody '''else''' than University of Helsinki is paying. | ||
===So, whatever CWT suggests is fine?=== | ===So, whatever CWT suggests is fine?=== | ||
No. They can and sometimes do f*ck up things, so check the proposed flights '''very''' carefully before accepting the offer. | No. They can and sometimes do f*ck up things, so check the proposed flights '''very''' carefully before accepting the offer. Top choices by CWT include proposals to fly from Helsinki to Spain through Turkey with a 16 hour layover. | ||
Financially, you don't have to worry whether a suggestion by CWT is to expensive or not. Barring blatant mistakes, of course. | Financially, you don't have to worry whether a suggestion by CWT is to expensive or not. Barring blatant mistakes, of course. | ||
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Booking a room from a hotel suggested by the conference organisation is normally okay. | Booking a room from a hotel suggested by the conference organisation is normally okay. | ||
===A flight plan A cost XX e more B, but saves | ===A flight plan A cost XX e more B, but saves me YY hours, is it okay to take it? What are reasonable XXs and YYs?=== | ||
You will get a daily allowance depending on how long the travel takes, remember that this also counts towards the total. | You will get a daily allowance depending on how long the travel takes, remember that this also counts towards the total. | ||
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===I’ve heard that it’s preferable to avoid taking flights that have intermediate landings in Russia or China. Why?=== | ===I’ve heard that it’s preferable to avoid taking flights that have intermediate landings in Russia or China. Why?=== | ||
It’s because | It’s because you might end up in a bit of trouble if your connecting flight is cancelled, where trouble is synonyms with spending a night in a holding cell or in a closed area on the airport. | ||
===What to do if I miss a flight?=== | ===What to do if I miss a flight?=== | ||
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===How to pay a registration fee for a conference?=== | ===How to pay a registration fee for a conference?=== | ||
The easiest is to use your own credit card and ask later for reimbursement. Alternatively ask your supervisor to use | The easiest is to use your own credit card and ask later for reimbursement. Alternatively ask your supervisor to use their university provided credit card. | ||
===Can I add holidays to my conference trip?=== | ===Can I add holidays to my conference trip?=== | ||
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===What costs can I include in my travel expenses report?=== | ===What costs can I include in my travel expenses report?=== | ||
* The | * The travel (public transport) cost between venue and accommodation. | ||
* Registration fee. | * Registration fee. | ||
* Poster costs. | * Poster costs. | ||
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===I lost/broke something, but it was insured, right?=== | ===I lost/broke something, but it was insured, right?=== | ||
All UH employees are insured by If. However, there are limitations concerning personal belongings | All UH employees are insured by If. However, there are limitations concerning personal belongings. | ||
===I got robbed, what to do?=== | ===I got robbed, what to do?=== | ||
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===Do I need a fancy suit/dress?=== | ===Do I need a fancy suit/dress?=== | ||
Depends, smart | Depends. A "smart casual" will likely get you through almost any conference. It's probably a good idea to check for photos from previous iterations. Remember to check whether there's something slightly more formal during the evenings, it's not unusual for there to be a cocktail thing where something like smart casual might be expected, even if otherwise everyone is in jeans and a hoodie. | ||
== Working Abroad == | == Working Abroad == | ||
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===I need more computational capacity. What to do?=== | ===I need more computational capacity. What to do?=== | ||
Use [https://wiki.helsinki.fi/display/it4sci/Ukko2+User+Guide Ukko2] or [https://www.csc.fi/home CSC] systems. | Use the university clusters ([https://wiki.helsinki.fi/display/it4sci/Ukko2+User+Guide Ukko2]) or [https://www.csc.fi/home CSC] systems. | ||
===I need a laptop. Can I have one, please?=== | ===I need a laptop. Can I have one, please?=== | ||
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===How do I get to read articles from e.g. the ACM Portal from my home computer?=== | ===How do I get to read articles from e.g. the ACM Portal from my home computer?=== | ||
See [[Libproxy]] for example urls. | |||
===I need to make hard-copies. From where to get CDs, DVDs, and USB-sticks?=== | ===I need to make hard-copies. From where to get CDs, DVDs, and USB-sticks?=== | ||
CDs/DVDs are available the Exactum office supply closet. USB-sticks can be obtained from the department secretary. | CDs/DVDs are available the Exactum office supply closet. USB-sticks can be obtained from the department secretary. | ||
===I want to physically back up my computer=== | |||
IT has external multi-terabyte hard drives, talk to he department secretary. | |||